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REVISED MANUSCRIPT GUIDELINES
Revised Manuscript Guidelines
Da Nang Journal of Medicine and Pharmacy (DJMP)
When authors receive a request to revise a manuscript following peer review, they should carefully read the editorial decision, reviewer comments, and any accompanying instructions, revise the manuscript thoroughly, and respond to each comment before resubmitting through the OJS system.
DJMP requires authors to respond to each comment individually, describe the revision made, indicate the relevant page and line numbers, and provide a clear scientific explanation where they do not agree with a reviewer comment.
QUICK REVISION WORKFLOW
RECEIVE DECISION → READ REVIEWER COMMENTS → REVISE USING TRACK CHANGES → COMPLETE RESPONSE TO REVIEWERS → CREATE CLEAN VERSION → CHECK ANONYMITY → UPLOAD 3 REQUIRED FILES → NOTIFY THE EDITORIAL TEAM
1. REVIEW THE EDITORIAL DECISION AND REVIEWER COMMENTS
Review the Editorial Decision
After the peer-review process has been completed, authors will receive an email informing them of the Editorial Board’s decision.
① Sign in to OJS
② Open the relevant submission
③ Go to the Review stage
④ Read the editorial decision
⑤ Download and review all reviewer comments and attached review files, where applicable
IMPORTANT: Authors should read all comments from the Editorial Board and all reviewers before beginning the revision.
2. PREPARE THE RESPONSE TO REVIEWERS
Prepare the Response to Reviewers
Use the official DJMP form:
DJMP-AF07 – RESPONSE TO REVIEWERS
Author Response Form
Authors should complete the following information:
• Manuscript ID
• Manuscript Title
• Revision Round (R1/R2/R3)
R1 refers to the first round in which the authors respond to reviewer comments.
| Reviewer Comment | Author Response | Page/Line |
|---|---|---|
| Comment 1 | Provide a specific response and describe the revision made | Page X, lines X–X |
| Comment 2 | Author response... | Page X, lines X–X |
3. HOW TO RESPOND TO REVIEWERS
How to Respond to Reviewers
Authors should respond to every reviewer comment, including comments for which no change is made.
When you agree with the reviewer
Avoid writing only:
“Revised.”
Prefer:
“Thank you for this comment. We have added the exclusion criteria to the Participants and Methods section (Page 5, lines 112–118).”
When a substantial revision has been made
① What was changed → ② How it was changed → ③ Where it was changed
“In response to the reviewer’s comment, we performed an additional multivariable regression analysis and updated the results in Table 3. The corresponding text has been added on Page 8, lines 205–219.”
When you disagree with the reviewer
Authors may disagree with a reviewer comment, but they must provide a clear and scientifically reasoned explanation.
“Thank you for this comment. We respectfully propose retaining the current text because... [scientific explanation].”
Do not ignore the comment or simply state “We disagree.”
4. REQUIRED REVISION FILES
Required Revision Files
DJMP REQUIRES 3 MANDATORY FILES
Please prepare all three files before uploading the revised manuscript to OJS.
| File | Content | File Naming |
|---|---|---|
| ① Clean Revised Manuscript | Fully revised and anonymized manuscript with no visible Track Changes | [Manuscript ID]_Revised.docx |
| ② Response to Reviewers | Completed DJMP-AF07 Response to Reviewers form | [Manuscript ID]_Response.docx |
| ③ Track Changes Version | An anonymized manuscript showing all revisions using Microsoft Word Track Changes | [Manuscript ID]_Trackchanges.docx |
Example for Manuscript ID DJMP-00124:
DJMP-00124_Revised.docxDJMP-00124_Response.docxDJMP-00124_Trackchanges.docxIf supplementary material is required, an additional file may be submitted as: [Manuscript ID]_Supplementary.docx
5. USING TRACK CHANGES
Track Changes
Authors must use the Track Changes function in Microsoft Word to clearly identify revisions made to the manuscript.
Track Changes Version
Retain all tracked revisions so that editors and reviewers can easily identify the changes made.
Clean Version
Accept all changes so that no Track Changes or revision markup remains visible in the manuscript.
DO NOT USE manually colored text, highlighting, or other visual markings as a substitute for Track Changes.
6. MAINTAIN ANONYMOUS PEER REVIEW
Maintain Anonymous Peer Review
DJMP uses double-anonymous peer review. Therefore, authors must ensure that no identifying information is included in the revised manuscript or the Response to Reviewers form.
☐ Author names;
☐ Institutional names or identifying institutional details where anonymity is required;
☐ Email addresses or telephone numbers;
☐ Acknowledgments that may reveal the authors’ identities;
☐ Comments in Microsoft Word;
☐ Author information shown in Track Changes;
☐ File metadata/properties that may reveal author identity.
SPECIAL ATTENTION FOR THE TRACK CHANGES FILE: Microsoft Word may display the name of the person who made revisions or comments. Authors must check and remove identifying information before uploading the file to OJS.
7. FINAL CHECK BEFORE RESUBMISSION
Final Check Before Resubmission
☐ All comments from the Editorial Board have been read and addressed.
☐ All comments from each reviewer have been answered.
☐ Each comment has been answered separately.
☐ The Response to Reviewers is consistent with the actual manuscript revisions.
☐ Page and line numbers have been provided for each revision.
☐ The Track Changes version accurately displays all revisions.
☐ The Revised version is a clean file with no visible Track Changes.
☐ The clean and tracked versions contain the same final content.
☐ All files have been anonymized.
☐ File names follow DJMP requirements.
☐ All 3 mandatory files have been prepared.
☐ The revision has been completed within the deadline specified by the Editorial Board.
8. UPLOAD THE REVISED MANUSCRIPT IN OJS
Upload the Revised Manuscript
① Sign in to OJS
② Open the relevant submission
③ Go to the Review stage
④ Locate the Revisions Required section
⑤ Select “Upload Revision”
Then upload the following files:
1. Clean revised manuscript – Revised;
2. Response to Reviewers;
3. Track Changes Version;
4. Supplementary material, if applicable;
5. Verify the correct file type before completing the upload.
① Upload Revision → ② Upload all 3 required files → ③ Check files → ④ Complete
FIGURE 10
Location of the UPLOAD REVISION button in OJS
Location of the UPLOAD REVISION button in OJS
Figure 10. Uploading a revised manuscript during the Review stage.
9. NOTIFY THE EDITORIAL TEAM
Notify the Editorial Team
After all revised files have been uploaded, authors should use Review Discussions to inform the Editorial Team that the revised manuscript has been submitted.
Dear Editorial Team,
We have completed the revision of our manuscript in accordance with the comments of the Editorial Board and reviewers and have uploaded all required revised files to the system. We kindly request that the revised submission be considered.
Kind regards.
10. SUBSEQUENT REVISION ROUNDS
Subsequent Revision Rounds
If further revision is requested, authors should repeat the same process using the latest version of the manuscript and respond to the comments specific to that revision round.
R1
First response round
R2
Second response round
R3
Third response round
3 REQUIRED FILES FOR A REVISED SUBMISSION
① [Manuscript ID]_Revised.docx — Clean revised manuscript
② [Manuscript ID]_Response.docx — Response to reviewers
③ [Manuscript ID]_Trackchanges.docx — Track Changes version
