Research Data and Funding Policy

RESEARCH DATA & FUNDING POLICY
Research Data Management, Sharing and Funding Policy
 
1. General Principles

The Da Nang Journal of Medicine and Pharmacy (DJMP) encourages responsible research data management, transparency regarding funding sources, and appropriate data sharing in order to enhance the verifiability, reuse, and reliability of scientific research.

Authors are responsible for the accuracy, integrity, and accountability of the data underlying the results reported in their articles.

• Research ethics;
• Privacy and confidentiality;
• Protection of personal data;
• Consent provided by research participants;
• Intellectual property rights;
• Lawful agreements governing data use.
2. Research Data Integrity

Research data must be collected, managed, analyzed, and reported honestly. DJMP does not accept:

• Data fabrication;
• Data falsification;
• Selective inclusion or exclusion of data intended to distort results;
• Misleading manipulation of data or images;
• Reporting data that are inconsistent with the actual research record.

Authors must maintain appropriate research records and data to allow accountability for published findings.

3. Authors’ Access to Data

Authors must be able to review the data underlying the study results.

For collaborations between academic institutions and non-academic organizations, DJMP recommends that at least one academic author have access to the original data and be able to participate in data analysis.

For funded research, agreements with sponsors must not prevent authors from accessing the data necessary to assess, analyze, and interpret the findings. DJMP may request clarification regarding who had access to the data and who participated in data analysis.

4. Research Data Retention

Authors are responsible for retaining research data and related documentation in accordance with:

• Applicable laws and regulations;
• Institutional requirements;
• Ethics committee requirements;
• Funder requirements;
• Relevant disciplinary standards.

Data should be retained in a manner that preserves integrity, confidentiality, and retrievability when needed. DJMP does not prescribe a single retention period for all research where legal or disciplinary requirements differ.

5. Research Data Sharing

DJMP encourages appropriate sharing of research data where such sharing does not violate ethical, privacy, confidentiality, legal, or intellectual property requirements.

• De-identified datasets;
• Data dictionaries;
• Study protocols;
• Statistical analysis plans;
• Analysis code;
• Supporting documentation;
• Other materials necessary to verify or reproduce the findings.

Data sharing must comply with the conditions to which participants consented and with applicable ethical and legal requirements.

6. Data Availability Statement

DJMP encourages research articles to include a Data Availability Statement. The statement should inform readers whether data are shared, which data are available, where they are stored, conditions of access, and reasons for any restrictions.

Example 1 – Publicly available data
Data Availability: The data supporting the findings of this study are publicly available at [repository name], [DOI/persistent identifier].
Example 2 – Available upon reasonable request
Data Availability: The data supporting the findings of this study may be made available by the corresponding author upon reasonable request and subject to applicable ethical, confidentiality, and legal requirements.
Example 3 – Data cannot be made publicly available
Data Availability: The data are not publicly available because of privacy, confidentiality, and/or research ethics requirements. Access may be considered subject to applicable conditions.
Example 4 – Not applicable
Data Availability: Not applicable. This article did not generate or analyze a new research dataset.
7. Clinical Trial Data

For articles reporting results of clinical trials, DJMP requires an appropriate Data Sharing Statement. At a minimum, the statement should specify:

• Whether de-identified individual participant data will be shared;
• Which specific data will be shared;
• Which related documents will be available;
• When the data will become available and for how long;
• Criteria and mechanisms for data access.
8. Restrictions on Data Sharing

DJMP does not require authors to make data publicly available where sharing would:

• Create a risk of identifying participants;
• Violate participant consent;
• Violate data protection requirements;
• Breach confidentiality obligations;
• Infringe legitimate intellectual property rights;
• Be restricted by relevant ethical or legal requirements.

In such cases, authors should explain why the data cannot be shared publicly rather than simply stating that “data are unavailable.”

9. Secondary Data and Data Created by Others

When using datasets created by others, authors must:

• Have the right to use the data;
• Comply with access conditions;
• Appropriately acknowledge and cite the data source;
• Use a persistent dataset identifier where available;
• Clearly describe how the new analysis differs from previously published analyses.
10. Provision of Data at the Journal’s Request

During manuscript assessment or when scientific integrity concerns arise, DJMP may request:

• Original or relevant data;
• Data tables;
• Analysis code;
• Methodological documentation;
• Original images;
• Other materials necessary to verify the findings.

Data provided to DJMP must comply with confidentiality requirements and protections for research participants. Failure to provide necessary data without a reasonable explanation may affect manuscript assessment or lead to review under DJMP’s research integrity policies.

11. Funding Disclosure

All manuscripts must include a Funding Statement, including where no specific funding was received.

• Name of the funding agency or organization;
• Grant or project number;
• Recipient of the funding;
• Relevant financial or material support.
12. Role of the Funder

Where research is funded, authors must disclose the role of the funder, if any, in:

• Study design;
• Data collection;
• Data management;
• Data analysis;
• Interpretation of results;
• Manuscript preparation or approval;
• Decision to submit the manuscript for publication.

If the funder had no role in these activities, this should be stated explicitly.

13. Scientific Independence from Funders

Funders must not impose terms that compromise the scientific independence of authors. Authors should not enter into agreements that:

• Prevent full access to necessary data;
• Prevent independent data analysis or interpretation;
• Prevent manuscript preparation;
• Allow inappropriate funder control over conclusions;
• Inappropriately restrict the decision to publish.
14. Distinguishing Funding from Conflicts of Interest

Research Funding and Conflicts of Interest must be disclosed separately.

Receiving funding does not automatically mean that a conflict of interest exists; conversely, an author may have a conflict of interest even when the research receives no direct funding. Authors must complete both disclosures in accordance with DJMP policies.

15. Sample Funding Statements
Where funding was received
Funding: This study was funded by [name of agency/organization], grant/project No. [number]. The funder had no role in study design, data collection and analysis, interpretation of results, manuscript preparation, or the decision to submit the manuscript for publication.
Where no specific funding was received
Funding: This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.